Once a Miscellaneous Cash (MC) transaction has been saved and posted through the Accounts Receivable Manager, you cannot call it up and delete it as you would normally delete an accounting transaction.  When Miscellaneous Cash transactions are entered, the User must add a line or lines of detail specifying what General Ledger accounts to update with the transaction.  When the transaction is saved and posted, the system immediately creates the General Ledger transaction.  Unlike voucher distribution, the detail lines entered for a Miscellaneous Cash transaction are not saved with the transaction itself.  If a simple deletion of the transaction were allowed, there would be no way for the system to create the correcting General Ledger transactions.

Although you cannot issue the standard delete command, the system does provide a way to delete or adjust the amount of a saved Miscellaneous Cash transaction.  To delete or adjust an incorrect Miscellaneous Cash transaction, open Accounts Receivable Manager, locate the transaction using the TRANSACTION FILTER Button and open the transaction (double click on the transaction or highlight the transaction and click the EDIT Button).  When first displayed, the transaction will appear as follows:

If you want to delete the Miscellaneous Cash transaction, do the following:

    1.    In the Amount field, enter a negative amount equal to the original value of the transaction.  For the transaction shown above, you would enter -126.72.

    2.    Add a detail line to the same General Ledger account to which the Miscellaneous Cash transaction was originally distributed and enter a negative amount (-126.72).  If you are not sure what General Ledger Accounts were hit, you can choose TOOLS, View Related GL Transactions.

    3.    Click SAVE AND POST.  Orion will return a message that you have adjusted the amount of the transaction to $0.00 and asks if you want to delete the transaction.

If you want to adjust the amount of the Miscellaneous Cash transaction, do the following:

    1.    In the Amount field, enter the amount by which you want to adjust the transaction (negative to reduce, positive to increase).  If you wanted to increase the amount of the transaction shown above to $150.00, you would enter 23.28 in the amount field.  To reduce the amount of the transaction to $100.00, you would enter -26.72.

    2.    Add a detail line to the same General Ledger account to which the Miscellaneous Cash transaction was originally distributed and enter the amount used in Step 1 (i.e., 23.28 or -26.72).  If you are not sure what General Ledger Accounts were hit, you can choose TOOLS, View Related GL Transactions.

    3.    Click SAVE AND POST.

If the Miscellaneous Cash transaction had already updated Bank Reconciliation by inclusion in a Daily Deposit Processing transaction, you must enter an adjustment through the Bank Reconciliation program to record any changes made in the steps above listed for the process.