What you do depends on if you have already taken this check into account in your bank balance and your operating account.

Option 1

If you have already taken this check into account, i.e. the check has already been “included” in the operating account value as having been deducted, you may do the following:

Create the voucher for the vendor with appropriate distribution lines. You need to code this in such a way that is doesn’t hit a client matter (i.e. leave off the client matter in the distribution line).

Pay the voucher.

You will then need to go into General Ledger Manager and find the transaction created by the payment of the check, use transaction reversal, and reverse the transaction (if in fact this transaction already hit your operating account – i.e. it was already taken into account at the time of conversion).

Put a note in the reversal as to why you are doing this.

Option 1 (alternative method)

The other way to do this would be to do a reversing journal entry into GL with a Debit to Operating and a Credit to “lost checks/reissue” or some other offset account. This essentially would be the effect of voiding the check had it been in Orion in the first place.

Key in a new voucher that the same GL account as above, and then pay it.

If in fact you do have the “old check” listed in bank rec as an entry but can’t void it via the system you may also need to enter an adjusting entry directly into Bank Reconciliation.

Option 2

Assuming the amount has not been deducted from your operating account already – this would be an unlikely scenario as during conversion normally Orion is balanced through a certain date prior to starting operations and outstanding checks taken into account: you may simply cut the check using the above process, but you would not need to do any reversing entries.

You would essentially be entering the check for the first time in Orion as it had not been recorded at all or taken into account.