If the amount shown in the YTDPayments field in the 1099 Work File is less than the total amount paid the Vendor during the course of the year, there are voucher distribution lines on vouchers paid during the year that were not flagged to be included on a 1099.  When you create the 1099 Work File, Orion goes out and looks at all checks written (on all banks) in the specified date range.  Once it locates the checks it will look at the voucher distribution lines of the vouchers paid by these checks and see if they were flagged to appear on a 1099.  All such distribution lines are totaled for each Vendor and a record created in the 1099 work file with the amount calculated placed in the YTDPayments column regardless of the 1099 Type.

If the amount in the 1099 Work File is incorrect, you have two options.

1.  You can edit the YTDPayments field (or other currency field) to reflect the amount paid the Vendor.

2.  You can edit the voucher distribution line through Vendor Status to include the line in 1099 processing.  To do this, open the Vendor in Vendor Status and access the Vouchers Tab.  Locate the Voucher in question, right click and choose “Change 1099 Flag”.  Place a check mark in the line(s) that should be included on a 1099.

If you choose to make the changes using method 2, you MUST create the work file again.