In addition to the Voucher Edit Register, the Pre-Check Register, and the Bank Reconciliation Report, Orion provides several other reports in the Accounts Payable module.

 

 

Reports Menu

 

To run any of the Accounts Payable reports:

 

1. From the button bar, click Reports and double-click Accounts Payable. The following screen appears.  

  2. See instructions for printing each report.

 

 

 

Bank Balance

 

 

The Bank Balance Report shows the bank balance sorted by criteria such as the bank code. On the report, you can display the balances for all banks, only trust banks, or only non-trust banks.

 

 

Steps

 

 

To generate this report:

 

1. From the Reports Menu, double click Bank Balance Report. The following screen appears.

 

   2. Fill in the fields as required. See the following table for specific information.

  

3. Click  Print to print the report.

 

 

Field Descriptions – Bank Balance Screen

 

The following table describes the fields on this screen.

 

Field	Description
Sort Order	Options for the order in which the bank balances are sorted: Bank  Code Bank  Name Bank  Balance
Options	Options for displaying bank balances on the report: All  Banks Only Non-Trust Banks Only Trust Banks

Check Register

  

The Check Register lists all checks drawn on a certain bank during a specified date range.

 

Steps  

To generate this report:

1. From the Reports Menu, double click Check Register. The following screen appears.

 

   2. Fill in the fields as required. See the following table for specific information.

   3. Click Print to print the report.

 

Field Descriptions – Check Register Screen

 

The following table describes the fields on this screen.

 

Field	Description
Sort order	Options for the order in which the checks are sorted: Check Number Check Date
Bank	The bank on which the checks were drawn.
Style	Detail or Summary.
Checks dated from/through	A date range for checks to be included on the Check Register.
Fiscal year	The fiscal year during which the checks were issued.
From period/through	A range of periods for checks to be included on the Check Register
Include Voided Checks	Option to include voided checks on the register.

 

Client Costs Payable

The Client Costs Payable report lists all unpaid vouchers where a client was advanced funds to cover an expense incurred by the firm. The report also provides detail by voucher distribution and aging with a status as to whether it has been billed and/or paid by the client.

 

Steps

 

To generate this report:

 

1. From the Reports Menu, double click Client Costs Payable. The following screen appears.

 

   2.  Fill in the fields as required.  See the following table for specific information.

   3.  Click Print to print the report. 

Field Descriptions – Client Costs Payable Screen

 

The following table describes the fields on this screen.

 

Field	Description
Sort Order	Options for the order in which the client costs are sorted: Client Code, then by Matter Code Client Name, then by Matter Code Responsible
Client-Matter	You can print the report for one specific matter or for all matters. To print the report for one matter, enter the client matter code or use the use the F8 key or Look-up button to select from the list. To print the list for all matters, place an asterisk in this field.
Date Aging From	To show the age of each client advance, enter a date in this field or use the pop-up calendar button.

  

Open Voucher Listing

 

 

The Open Voucher Listing lists all unpaid vouchers. You can include discount information or aging information on the report.

 

Steps

 

To generate this report:

 

1. From the Reports Menu, double click Open Vouchers Report. The following screen appears.

 

   2.  Fill in the fields as required.  See the following table for specific information.

   3.  Click Print to print the report.

 

Field Descriptions – Open Voucher Listing Screen

 

The following table describes the fields on this screen.

 

Field	Description
Sort Order	Options for the order in which the vouchers are sorted: Vendor Code Vendor Name Voucher Number
Vendor	The system defaults to printing the report for all vendors. To specify an individual vendor, enter the vendor code.
Due Date	To limit the report to vouchers due for payment on or before a specific date, enter the date in this field or use the pop-up calendar button. To include vouchers regardless of their due date, leave this field blank.
Date Aging From	To show the age of each voucher distribution, enter a date in this field or use the pop-up calendar button.

 

Open Vouchers by Distribution Type

  

The Open Vouchers by Distribution Type report lists all unpaid vouchers. You can specify the distribution type to be included on the report.

 

Steps

  

To generate this report:

 

1. From the Reports Menu, double click Open Vouchers by Distribution Type. The following screen appears.

 

   2. Fill in the fields as required. See the following table for specific information.

   3. Click Print to print the report.

Field Descriptions – Open Vouchers by Distribution Type Screen 

The following table describes the fields on this screen.

Field	Description
Sort Order	Options for the order in which the open vouchers are sorted: Vendor Code Vendor Name Voucher Number
Vendor	Vendors for which vouchers are displayed on the report.
Due Date	To limit the report to vouchers due for payment on or before a specific date, enter the date in this field or use the pop-up calendar button. To include vouchers regardless of their due date, leave this field blank.
Date Aging From	To show the age of each voucher distribution, enter a date in this field or use the pop-up calendar button.
Distribution Type	Options are: Overhead Payable – Firm expense (not billed to a client) Client Advance Payable – Client was advanced funds to cover an expense incurred by the firm. Trust Payable – Funds from a client trust account were used to pay either an expense incurred by the firm or an invoice produced by the firm. Retainer Payable – Funds from retainer were used to pay either an expense incurred by the firm or an invoice produced by the firm.

 

  

Payments Received on Vouchers

 

 

The Payments Received on Vouchers report lists all unpaid vouchers (vendor invoices) where payment has been made by the client. This report is handy in determining when to pay a vendor based on whether the firm has been reimbursed by their client.

 

Steps:

To generate this report:

 

1. From the Reports Menu, double-click Payments Received on Vouchers. The following screen appears.

 

    2.  Fill in the fields as required.  See the following table for specific information.

   3.  Click Print to print the report.

 

 

Field Descriptions – Payments Received on Vouchers Screen

The following table describes the fields on this screen.

Field	Description
Sort Order	Options for the order in which the payments are sorted: Vendor Name Payment  Date
Payments dated from/through	Include payments received between the dates selected. Enter a date in this field or use the pop-up calendar button.

 

 

Vendor Listing

The Vendor Listing provides the information contained in the Vendor Master file. This includes the vendor’s address, the default expense account for the vendor, and the check style used for the vendor.

 

Steps

 

To generate this report:

 

1. From the Reports Menu, double click Vendor Listing. The following screen appears.

 

    2.  Fill in the fields as required.  See the following table for specific information.

    3.  You can print the report for one specific vendor or for all vendors.  In the Vendor field, do one of the following: 

• To print the report for one vendor, enter the vendor code or select the code from the field options.
• To print the list for all vendors, type an asterisk in this field.

    4.  Click Print to print the report. 

  

Field Descriptions – Vendor Listing Screen

 

The following table describes the fields on this screen.

Field	Description
Sort Order	Options for the order in which the vendors are sorted: Vendor Code Vendor Name
Vendor	The vendors included in the report.
Include Inactive Vendors	Option to include Inactive vendors in the report.

 

 

Vendor Payments

 

The Total Vendor Payments report summarizes the totals paid to Vendors during the selected date range.

 

Steps:

 

 

To generate this report:

 

1. From the Reports Menu, double click Total
   Vendor Payments. The following screen appears.

 

    2.  Fill in the fields as required.  See the following table for specific information.

    3.  Click Print to print the report.

 

 

Field Descriptions – Payments Received on Voucher Screen

The following table describes the fields on this screen.

Field	Description
Sort Order	Options for the order in which the payments are sorted: Vendor Code Vendor Name
Starting/Ending Date	Include payments made between the dates selected. Enter a date in this field or use the pop-up calendar button.

 

Voided Check Register

The Voided Check Register lists voided checks based on the parameters entered and can be run for checks dated within a specific date range, or voided in a specific period or date range.

 

Steps

 

To generate this report:

 

1. From the Reports Menu, double click Void Check Register. The following screen appears.

 

    2.  Fill in the fields as required.  See the following table for specific information.

    3.  Click Print to print the report.

 

Field Descriptions – Voided Check Register Screen

The following table describes the fields on this screen.

Field	Description
Sort Order	Options for the order in which the checks are sorted: Check Number Check Date Void  Date
Bank	The bank on which the checks were drawn.
Checks dated from/through	A date range for checks to be included on the Voided Check Register.
Checks voided in year	The year in which the checks were voided.
Checks voided in periods/through	To select only those checks voided in a particular period or range of periods, enter or select a period. Leave the asterisk in the first field to include checks voided in all periods.
Checks voided from/through	A date range for checks to be included on the Voided Check Register.

 

Voucher Expense Listing

 

The Voucher Expense Listing allows you to print the distribution detail of a range of vouchers that were distributed to a range of General Ledger accounts.

  

Steps

  

To generate this report:

 

1. From the Reports Menu, double-click Voucher Expense Listing. The following screen appears.

 

    2.  Fill in the fields as required.  See the following table for specific information.

    3.  Click Print to print the report.

  

Field Descriptions – Voucher Expense Listing

 

The following table describes the fields on this screen.

Field	Description
Sort Order	Options for the order in which the vouchers are sorted. Options are: Vendor Code Vendor Name
Vendor	The system defaults to printing the report for all vendors. To specify an individual vendor, enter or select the vendor code.
Dated from/through	A date range for vouchers (based on the invoice date of the voucher) to be included on the report.
Account from/through	A range of General Ledger accounts for which you want to see detail distribution. Enter or select the account numbers.
Status	Include incomplete, open, void, entered, or paid vouchers only, or any combination of these on the report.

     

Voucher Listing

 

The Voucher Listing displays a list of all vouchers for all vendors or for selected vendors. You can also define vouchers of certain statuses to include on the report.

 

Steps

 

To generate this report:

 

1. From the Reports Menu, double click Voucher Listing. The following screen appears.

 

    2. Fill in the fields as required.  See the following table for specific information.

    3.  Click Print to print the report.

 

Field Descriptions – Voucher Listing Screen

The following table describes the fields on this screen.

Field	Description
Sort Order	Options for the order in which the vouchers are sorted: Vendor Code Vendor name Voucher number
Vendor	The vendor or vendors to include on the report. Type an asterisk to include all vendors.
Style	The voucher style to include on the report. Voucher styles include: Detail Summary
Dated from/through	Include payments received between the dates selected.
Status	The voucher status to include on the report. You can select multiple statuses. Status conditions include: Incomplete Open Void Entered Paid