CORRECTING AN ACCIDENTALLY VOIDED CHECK

Even when a Check is voided, the use of that Check Number is maintained in the system.  Since you cannot have duplicate Check Numbers on the same Bank Code and there is no way to “unvoid” a Check, there are certain steps you must take to correct the accidental void.  To correct the accidental voiding of a Check, do the following:

    1.    Go into Accounts Payable Manager, click on the ACTION Button and choose the Void Check option.

    2.    Once the Void Check window is displayed, call up the Check Number that was accidentally voided.

    3.    Once the Check is displayed, click the CHANGE CHECK NUMBER Button to display the following screen:

    4.    Enter a new Check Number for the voided Check making sure the number you use is outside the range of your current check numbering scheme.  For example, if the Check Number was 4236, enter 9994236 (the Check Number is limited to 8 digits).  Doing this will allow you to “re-use” the original Check Number (4236).

    5.    If you voided the Voucher with the Check, you will need to enter a new Voucher and save it as a Manual Check using the original check date and Check Number.

    6.    If you did not void the Voucher when you voided the Check and it is in the system as an open Voucher, choose ACTION, Pay Vouchers and select the Voucher for payment.  Click the PRINT CHECKS Button and enter the original Check Number as the starting check.  Print the Check to the screen or to white paper.  Verify the amount is correct and choose to update the data files.

    7.    If the Check that was accidentally voided had already been cleared in Bank Reconciliation when you voided it (a warning would have been given at the time), you will need to enter an adjusting entry in Bank Reconciliation to offset the reprinting of the Check (deposit).